Accounts Payable Specialist 3 applications
Job Overview
We are seeking an organized and detail-oriented Accounts Payable Specialist to manage invoice processing, vendor payments, and financial reporting. This role requires strong attention to detail, accuracy in data entry, and the ability to collaborate with teams to ensure timely and compliant financial operations.
Responsibilities/Duties
• Receive, review, and verify accounts payable invoices for accuracy and compliance with company policies.
• Match invoices with purchase orders and site diaries to ensure proper documentation.
• Cost code and input invoices into the accounting system for approval and payment.
• Reconcile vendor statements to ensure timely payments and resolve any discrepancies.
• Maintain reports tracking staff work hours and labor hire.
• Track and manage maintenance records for company vehicles.
• Verify labor hire timesheets against site diaries and approve for payment.
• Maintain and update the supplier insurance database.
• Support management with additional administrative and financial tasks as required.
Job Requirements
• A minimum of 2 years’ experience in a similar accounts payable or finance role.
• Strong attention to detail and high accuracy in data entry.
• Excellent organizational and time management skills.
• Ability to work independently as well as in a team environment.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Knowledge of accounting software packages, especially Xero.
• Experience with Workbench or similar software is highly regarded.
• Strong communication skills, both written and verbal.
• A degree in Accounting is advantageous but not required.
• Honest, trustworthy, and able to demonstrate strong work ethics.
What Success Looks Like
• Process 95% of invoices within 5 business days, ensuring timely and accurate payment.
• Resolve 100% of vendor discrepancies within 2 weeks to maintain smooth financial operations.
• Achieve a 90% compliance rate for accurate timesheet and site diary verification, ensuring labor costs are correctly recorded.